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   Managing "urgent" interrupts, tips for daily planning, and leveraging AI tools ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­
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                    <strong>
                     💬 Dan U. asks:
                    </strong>
                    <br/>
                    How do you handle interrupts as part of the planning ritual? Situation: I wake up, I get coffee, I check Slack, I see a message from overnight which will generate an interrupt (i.e. the message creates a need which requires a task, which will interrupt other planned tasks). Do you have any advice for this use case?
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                    <strong>
                     🎙️Ashutosh's response:
                    </strong>
                    <br/>
                    Figuring out your protocol for dealing with interrupts (or inbound work as I like to call it) is probably the most important thing you can do for your sanity, focus, and productivity. If you don't have a good system, you'll end up losing entire days to inbound work.
                    <br/>
                    <br/>
                    Here's my system: I set aside an hour or so each day for inbound work (responding to emails, comments in GitHub, Slack messages with little tasks). I try and accept this as a sunk cost in my day rather than constantly trying to fight the inevitable inbound work. For the most part, this gets me through almost all my inbound work each day and I stay on top of my queue. There's still inbound work that I can't and don’t handle as it comes in, or else I'd lose the best parts of my day for deeper project work.
                    <br/>
                    <br/>
                    For that, I use theme days. For example, if someone sends me a Slack message with some administrative matter that will take me 20 minutes, instead of squeezing it into my hour block that day, I'll create a task for it on the next Monday (which is my administrative day). If I get assigned a bug that needs to be addressed this week, I stick on my next available Friday (my bug fix day).
                    <br/>
                    <br/>
                    Occasionally, there's inbound work that will be a big chunk of time and must be done today. In that case, I'll create a task for that particular work and move around other work I had scheduled for the day. One thing that can help you decide if something is truly important enough to move other tasks out of the way for is to lightly plan out your day the night before. Once you have an idea of some of your big goals for a day, it gives you a comparison point for that new inbound work, and you can decide if it's really important enough to move things around for.
                    <br/>
                    <br/>
                    This article I wrote has a few more tips and techniques on fighting back against urgent work:
                    <br/>
                    <a style="text-decoration: underline; color: #555555;">
                     https://www.sunsama.com/blog/urgent-and-convenient-work
                    </a>
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                   💡 Pro-tip: Tips for building your task list during Daily Planning
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                     Daily planning
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                    isn’t homework, but it should and does take a few minutes of your day. The time spent planning your day is important; it gives you visibility and intentionality of the tasks and schedule ahead of you, and gives you the opportunity to protect yourself from overcommitting to too much work or creating an unrealistic plan that won’t come to pass.
                    <br/>
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                    Watch this guide for some tips and tricks - such as merging tasks and importing tasks from other tools quickly - to decrease some friction on your journey to making daily planning a daily habit!
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