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   Simple = better, quicker task capture, organization tips and methods ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­
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                   🙋 Ask Ashutosh
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                    <strong>
                     💬 Peter asks:
                    </strong>
                    <br/>
                    When I started with Sunsama, I created channels that mapped to areas of responsiblity like #finance, #marketing, #people, etc. Since then I've been diligent in assigning tasks to channels but, given my cross functional role, this doesn't influence how I decide what to work on or how I reflect on my week.
                    <br/>
                    <br/>
                    In a nod to Tiego Forte's PARA method, I've realized that categorizing my work by function doesn't do anything for me. I've been exploring alternative ways of categorizing work, such as execution mode (how a task is completed). For example:
                    <br/>
                    <br/>
                    <strong>
                     #focused
                    </strong>
                    (requires long stretches of undisturbed time)
                    <br/>
                    <strong>
                     #quick_win
                    </strong>
                    (under 15 min or low-brain-power tasks)
                    <br/>
                    <strong>
                     #meetings
                    </strong>
                    <br/>
                    <strong>
                     #admin
                    </strong>
                    (processing of inboxes, expenses, routine work, etc.,)
                    <br/>
                    <strong>
                     #planning
                    </strong>
                    (output is usually more projects/tasks, not the completion of them)
                    <br/>
                    <br/>
                    Before switching how I use channels, I wanted to see if you've seen approaches like this or have also struggled to get value from function-based categorization.
                    <br/>
                    <br/>
                   </span>
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                    <strong>
                     🎙️Ashutosh's response:
                    </strong>
                    <br/>
                    The key insight you’ve had, which should drive your channel taxonomy, is: “given [your] cross-functional role, this doesn’t influence how [you] decide what to work on”. Any system that helps you make better decisions about how to execute feels like the right one for Sunsama.
                    <br/>
                    <br/>
                    I used to rely on a channel system similar to your initial system years ago (#product, #fundraising, #growth, #support, #bugs, etc). The problem with that taxonomy is that I always felt the urge to add more and more categories. You end up spinning your wheels on exactly which channel something should go in, and questioning if each new project needs it’s own channel or should just live in a bigger category like #product.
                    <br/>
                    <br/>
                    Honestly, some weeks, I’ll just throw things in
                    <strong>
                     #work
                    </strong>
                    context and
                    <strong>
                     #personal
                    </strong>
                    context and just keep trucking. Getting obsessed with the perfect labeling and taxonomy of your work is a sinister form of procrastination.
                    <br/>
                    <br/>
                    If I was motivated to throw out all my channels and start over, I’d probably adopt something like your suggestion since it mirrors how I structure my work days. My work day basically has four phases:
                    <br/>
                    <br/>
                    <strong>
                     #planning
                    </strong>
                    : I set aside a few minute to skim my inboxes and find work
                    <br/>
                    <strong>
                     #small-stuff
                    </strong>
                    : Responding to emails, doing little tasks and requests from colleagues, paying invoices, etc.
                    <br/>
                    <strong>
                     #work
                    </strong>
                    : Stuff that takes 30m - 2h like reviewing something for a colleague, more involved admin work, etc.
                    <br/>
                    <strong>
                     #deep-work
                    </strong>
                    : Projects that take hours and last multiple days. I typically start on these after lunch time once I’ve finished all the routine “keep the balls from dropping” work above.
                    <br/>
                   </span>
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                   <br/>
                   <br/>
                   💡 Pro-tip: 3 methods for quicker task capture via iOS
                   <br/>
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                   <span class="tinyMce-placeholder" style="word-break: break-word;">
                    While we’re generally working on improving and adding the ways you can quickly capture tasks in Sunsama (and the mobile app is getting a big performance update soon!), there are already several avenues for “quick capture”.
                    <br/>
                    <br/>
                    In this video geared towards Apple users, I show three quick methods to create a new Sunsama task while on the go:
                    <br/>
                    via widget, via a Siri command, and by using Apple Reminders with auto-import turned on.
                    <br/>
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                    Got a pro-tip that works for you?
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                      Digestible, quick-hitting blogs packed with tips to improve your workdays.
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                    <strong>
                     <a rel="noopener" style="text-decoration: underline; color: #000000;" target="_blank">
                      Best Way to Organize Tasks: Boost Your Productivity
                     </a>
                    </strong>
                   </p>
                   <p style="margin:0">
                    We all know that proper organization of your to do list is important and can have a massive impact on your efficiency and well-being. Why, then, is it such an ongoing struggle for so many of us?
                    <br/>
                    <br/>
                    In part because there are
                    <em>
                     so many
                    </em>
                    organizational methods, techniques, and tools out there (some literally vying for your attention). But everyone is different, and certain methods – or blends of methods – may work better for you than others.
                    <br/>
                    <br/>
                    Check out this guide on some of the more well known methods, and advice on how to implement them!
                   </p>
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