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   Planning a buffer for distractions, and all things recurring tasks  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­
  </div>
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                    The Meditations Newsletter
                    <br/>
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                      A weekly Sunsama newsletter to help you work a little bit better.
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                   <br/>
                   🙋 Ask Ashutosh
                   <br/>
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                       <a rel="noopener" style="text-decoration: underline; color: #8d969a;" target="_blank">
                        Drop your question here
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                      to get an answer in a future newsletter.
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                   <span class="tinyMce-placeholder" style="word-break: break-word;">
                    <strong>
                     💬 Matthew asks:
                    </strong>
                    <br/>
                    I'm a property manager for a large company, and my day is a mixture of A) Tasks that can be planned in advance and B) Numerous calls that come into our office requiring timely responses (things like a house with a busted furnace, leaking pipes, caved in roof, etc). On top of that, I have ADHD, so combining all of these things makes for a daily whirlwind.
                    <br/>
                    <br/>
                    Priorities shift ALL DAY, so I'm wondering what your recommendation would be for tackling this is Sunsama.
                    <br/>
                    <br/>
                    Lastly, because the company I work for manages federal assets, linking Sunsama to my work Outlook account is not an option. I have been forwarding emails that will require work longer than 2 minutes, but then I'm stuck triaging everything again.
                    <br/>
                    <br/>
                   </span>
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                   <span class="tinyMce-placeholder" style="word-break: break-word;">
                    <strong>
                     🎙️Ashutosh's response:
                    </strong>
                    <br/>
                    I'd recommend leaving a substantial buffer when you plan your workday.
                    <br/>
                    <br/>
                    For example, let's say you work the usual eight hour work day. I would not fill your day with more than 2.5 - 3 hours of tasks planned in advance. Then I'd create a daily recurring task for "Daily Triage" for an hour or two so you've already mentally planned for that time. The exact numbers should be based on what you know about your work - if the distractions take up 90% of your day, then they aren't really distractions, they
                    <em>
                     are the job.
                    </em>
                    <br/>
                    <br/>
                    And yes,
                    <a class="" rel="noopener" style="text-decoration: underline; color: #555555;" target="_blank">
                     forwarding emails
                    </a>
                    is the best option, you can send them to the backlog or today's list when you forward!
                    <br/>
                   </span>
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                   <br/>
                   <br/>
                   💡 Pro-tip: creating, editing, and scheduling recurring tasks
                   <br/>
                  </h1>
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                   <span class="tinyMce-placeholder" style="word-break: break-word;">
                    One of the most powerful and reliable features in Sunsama for managing consistent workloads and plans, recurring tasks can give you peace of mind by building in time for routine work.
                    <br/>
                    <br/>
                    This video touches on all things recurring tasks: how to create new ones, update existing ones, and how to see them in your schedule in a way that fits your workflow.
                    <br/>
                   </span>
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                    ☕️ Snackables
                    <br/>
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                     <em>
                      Digestible, quick-hitting blogs packed with tips to improve your workdays.
                     </em>
                    </p>
                   </div>
                  </div>
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                   <p style="margin:0;margin-bottom:16px">
                    <strong>
                     <a rel="noopener" style="text-decoration: underline; color: #000000;" target="_blank">
                      How to Manage Email Overload Without Chasing Inbox Zero
                     </a>
                    </strong>
                   </p>
                   <p style="margin:0">
                    Email overload can take over your days by constantly distracting you and making you reactive and overwhelmed, but the goal shouldn't be to micromanage every email or chase an empty inbox.
                    <br/>
                    <br/>
                    For a sustainable fix, consider building intentional email habits that let you stay in control like batching email work into dedicated time blocks, unsubscribing ruthlessly, and using templates for common replies.
                    <br/>
                    <br/>
                    By turning your inbox into a contained, structured part of your workflow, you reduce interruptions, preserve deep focus, and make email work for you instead of against you.
                   </p>
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                    🗣️ Watercooler Highlights
                    <br/>
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                     <em>
                      Insights and tips from the Sunsama Slack community
                     </em>
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