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   Square peg, round hole: how to use a daily planner for long term work  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­
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                    The Meditations Newsletter
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                      A weekly Sunsama newsletter to help you work a little bit better.
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                   <br/>
                   🙋 Ask Ashutosh
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                    <strong>
                     💬 Kelsey asks:
                    </strong>
                    <br/>
                    What’s the best way to optimize my Sunsama usage for daily planning when most of my tasks take longer than a day? I’m a cancer researcher with lots of long-term projects and experiments. I have few objectives that can be fully completed in a day, even when broken down into smaller sub-tasks.
                    <br/>
                    <br/>
                    For example, right now I’m drafting a research manuscript, and each section will take days or weeks to draft. How do you recommend incorporating these tasks into Sunsama? I need help shifting from big-picture planning (for which I use Notion) to the daily planning that Sunsama excels at.
                    <br/>
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                    <strong>
                     🎙️Ashutosh's response:
                    </strong>
                    <br/>
                    I tend to work on big projects that usually take me a week to a couple months while also juggling smaller tasks that need to get done much sooner. A typical day for me might look like an hour for emails, 30-90 minutes on two to three smaller tasks (reviewing a document, doing a compliance questionnaire for a customer, making a small bug fix), and then working on my big project of the day/week. I typically set aside 2-4 hours each day for my bigger project work and I try to make a specific goal for that day e.g. “build out sub-feature X”.
                    <br/>
                    <br/>
                    In your case, I’d do something like, “Braindump ideas for Manuscript Section X” on day one and then day two “Outline ideas for Manuscript Section X”, and so on and so forth. Obviously, you might have different preferences for how you like to break down work but the underlying principle is trying to identify and hold yourself to a tangible milestone inside of an ongoing and unfinished project, even if that milestone is somewhat arbitrary or small. I find it clarifying to ask myself: “if I just have two hours for this project today, I’d be really happy if I could ____” and it’s usually pretty easy to find that milestone.
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                   <br/>
                   <br/>
                   💡 Pro-tip: different techniques for multi-day tasks
                   <br/>
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                    While Sunsama tasks are designed to be things you complete in a single day, sometimes tasks don't play by those rules.
                    <br/>
                    <br/>
                    There are several techniques to managing a task that you work on across multiple days, each with their different pros and cons. Check out this video for a demonstration of some different techniques.
                    <br/>
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                    ☕️ Snackables
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                      Digestible, quick-hitting blogs packed with tips to improve your workdays.
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                     <a rel="noopener" style="text-decoration: underline; color: #000000;" target="_blank">
                      How to Define Your Team’s Ways of Working (Without the Chaos)
                     </a>
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                    Most teams have a "way of working" — it's just never been written down. When those unspoken rules stay unspoken and unexamined, the result is constant pings, unnecessary meetings, and unclear ownership.
                    <br/>
                    <br/>
                    This guide walks through how to define your team's shared agreements (and offers different models to consider) around communication, collaboration, and protected focus, with a practical step-by-step approach to rolling them out without disruption or resistance.
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                    🗣️ Watercooler Highlights
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                      Insights and tips from the Sunsama Slack community
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