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   Prioritizing yourself when it comes to workload, wellbeing, and mental load  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­
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                        The Meditations Newsletter
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                          A weekly Sunsama newsletter to help you work a little bit better.
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                       <br/>
                       🙋 Ask Ashutosh
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                          to get an answer in a future newsletter.
                          <br/>
                          <br/>
                          This week's question originated as a thread in our
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                           community in Slack
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                        <strong>
                         💬 Kristian asks:
                        </strong>
                        <br/>
                        Does anyone have any tips for when you get to work on what should be a quick ten minute job only to find yourself hitting wall after wall, making the job take longer and longer, eating into precious productive hours you'd earmarked for other tasks? I recently tried to setup a (what I thought would be) simple n8n automation for the benefit of future Kristian but every time I thought I'd nailed it I'd find a problem and have to go back and work on it, thinking it would just be another 5-10 minutes, no harm done, until of course this ended up destroying 2.5 hours of my day. If I had known at any point during the set up that I was over an hour away from my goal I would have bumped this low priority task to a time outside of my prime productivity hours, but because I kept convincing myself this next tweak would be the one that fixed everything, I couldn't see how much time I was losing. Does anyone have any practical ways to maintain discipline for when non-critical tasks run away like this? How do you stop yourself chasing that "I'm almost there" dragon?
                        <br/>
                        <br/>
                        <br/>
                        💬
                        <strong>
                         Antti chimes in:
                        </strong>
                        <br/>
                        I've had similar issues. The best I can come up with is to have a rule that if a task goes significantly past allocated time, then if you want to continue with it during the same day, you need to give yourself more time for it in Sunsama, and also adjust the rest of the tasks so you do not overwhelm yourself. While doing this, ask yourself whether the task is truly worth continuing today, and given the experience so far, what is a realistic estimate for how much time it still requires.
                        <br/>
                        <br/>
                        I guess the benefit here is that having to adjust your rest of the day in Sunsama creates some friction as well as insight into how it affects the rest of the day, which help you be more honest about how much time really is needed still for the problematic task and if it is worth it.
                        <br/>
                        <br/>
                        This is of course not fool-proof in the case that you despite all genuinely believe the task will be soon done, and this fails multiple times in a row. In that case I guess it is just bad luck, and there's really no protocol that could have prevented it.
                        <br/>
                        <br/>
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                        <strong>
                         🎙️Ashutosh's response:
                        </strong>
                        <br/>
                        There’s a delicate balance between doing hard and valuable things and getting mired in the details of something that doesn’t matter but needs just “one more” tweak. A lot of times, high precision, high detail works requires doing “one more tweak” over and over again until things are right.
                        <br/>
                        <br/>
                        I think the best answer is already in your question - if a task is marked as low priority, and you marked it as such before you started, then you’ve got to consider your planned time as a soft limit. If that was an urgent or priority task, the situation is different, you probably push through to completion.
                        <br/>
                        <br/>
                        But that’s hard and in the moment you probably don’t want to do that. I’ll often take a stab at something like this, spend 30 minutes spiking out an idea in the morning, and then instead of polishing all the details right then and there, I’ll create a task to finish it up the next day. This gets me out of the heat of the moment. The next day, I’ll have more perspective on whether I was just caught up in a moment of excitement about something or if it’s really worth fitting into my day. And if I was stuck in a “just one more thing” loop, a fresh day often helps me think clearly and get things done faster.
                        <br/>
                        <br/>
                        That’s been something I’ve done for years when I used to code by hand - when it was like 6 PM and I was on the ninth try of something and was like “WHY ISN’T IT WORKING?!” I knew it was time to pack it in and try the next day. And more often than not, I’d return and get it working in 15 minutes the next day.
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                       <br/>
                       <br/>
                       💡 Pro-tip: Protecting your hours with workload thresholds and schedules
                       <br/>
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                       <span class="tinyMce-placeholder" style="word-break: break-word;">
                        Not every day looks the same. If your total hours vary day to day, but you're flexible about when you can work them, set a custom workload threshold per day in Settings &gt; General. If your available time windows are what determines your workload, configure per-day schedules in Settings &gt; Schedules.
                        <br/>
                        <br/>
                        Check out the video below to see both approaches in action and when to use each one.
                        <br/>
                       </span>
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                        🗣️ Watercooler Highlights
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                          Insights and tips from the Sunsama Slack community
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                        •
                        <a style="text-decoration: underline; color: #000000;" tabindex="0" target="_self">
                        </a>
                        related to the Slack thread referenced above,
                        <a style="text-decoration: underline; color: #000000;">
                         @Abby
                        </a>
                        uses the end of every 25-minute pomodoro to ask: is this one task actually many tasks in disguise? If it's expanding, break it down and set parts aside for later — thread
                        <a style="text-decoration: underline; color: #000000;">
                         here
                        </a>
                       </p>
                       <p style="margin:0;margin-bottom:16px">
                        • and
                        <a style="text-decoration: underline; color: #000000;">
                         @Gaurav
                        </a>
                        continues that thread by recommends renaming a runaway "do simple task X" to "plan complex task X," then spawning the real subtasks from there. Also: walks are the best forced reset — thread
                        <a style="text-decoration: underline; color: #000000;">
                         here
                        </a>
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                        •
                        <a rel="noopener noreferrer" style="text-decoration: underline; color: #000000;" tabindex="0">
                         @Derek
                        </a>
                        loves the new persistent Android notification but suggests the stop button should pause inline rather than launching the full app —
                        <a rel="noopener noreferrer" style="text-decoration: underline; color: #000000;" tabindex="0">
                         here
                        </a>
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                        •
                        <a rel="noopener noreferrer" style="text-decoration: underline; color: #000000;" tabindex="0">
                         @Journey
                        </a>
                        treats her backlog like a tapas menu during daily planning, and uses a recurring "Admin/EoD" task to remind herself to check it when she has extra bandwidth — thread
                        <a rel="noopener noreferrer" style="text-decoration: underline; color: #000000;" tabindex="0">
                         here
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