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   What "deep work" means now that you're juggling 5 AI agents at once  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏  ͏ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­
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                        The Meditations Newsletter
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                       🙋 Ask Ashutosh
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                        <strong>
                         💬 Shaheed asks:
                        </strong>
                        <br/>
                        I used to use Sunsama every day and it became part of my ritual. However, recently I have been working more and more on coding projects. For that, I am sitting in Claude Code all day and going back and forth responding and making decisions.
                        <br/>
                        <br/>
                        As a result of having to wait for agent responses, I have started working on multiple projects at the same time. I know that this means that I have to context switch a lot and that's not great for productivity.
                        <br/>
                        <br/>
                        I used to be really structured and planned about my days but now I just find that I work on coding related projects and basically neglect other responsibilities. I feel like I have lost discipline.
                        <br/>
                        <br/>
                        Do you have any tips on how I can get back on the bandwagon? I feel like it's pointless to add GitHub issues and time them anymore because things move so fast. Agents create so many issues as they work and it's laborious to keep track.
                        <br/>
                        <br/>
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                        <strong>
                         🎙️Ashutosh's response:
                        </strong>
                        <br/>
                        I want to first address the meta point on context switching being bad for productivity.
                        <br/>
                        <br/>
                        I've long been a proponent of deep work as the way of doing high quality work in a way that feels good. It's wonderful to have your attention fully immersed in something and it's best if it's one thing. I am not sure if that still holds up. If you were to truly single track you'd sit around twiddling your thumbs or browsing the internet while your coding agent worked. It's definitely not fulfilling. I think the new deep work is to immerse yourself in building. Does it mean running 11 parallel agents and feeling scatterbrained and confused? Probably not. Does it mean there are times where you've got 2-5 agent threads open that you are driving? Probably, yes.
                        <br/>
                        <br/>
                        I don't know what the limit is but I do know it's contextually dependent. If I am feeling fresh, motivated, super into what I am working on, and the conversational depth isn't too hard I can legitimately work on 5 agents at a time. But things vary. On days I'm tired, or I work in the evening, I definitely will just run one agent and watch some TV in the background. And then of course the nature of the work matters too. The other day, I kicked off three big refactors. I was just giving my agent big picture guidance and not thinking hard. When I get into the final details of testing and feeling things out -- I need to spend one-on-one time with an agent. Not all jobs are the same. A big feature, versus a bug fix, versus a feature that requires some design work versus one that just slots right into an existing architecture. My parallel agentic usage ebbs and flows with the kind of work I am doing.
                        <br/>
                        <br/>
                        I am not single track focused anymore. I felt bad about it at first, like I was violating some great principle of productivity but it helped me realize that what I care about is being immersed in my work.
                        <br/>
                        <br/>
                        Now, let's get into some more practical strategies on staying sane in this new world (I've also found myself lost to building things and not wanting to answer emails anymore).
                        <br/>
                        <br/>
                        Here are some techniques I use.
                        <br/>
                        <br/>
                        I use my daily task list as a list of "deliverables". It's too easy to go on side quests. I need my task list to remind me what I want shipped live today, who needs a response, what paperwork must be done. AI coding definitely makes you feel like you are productive but real productivity is doing the things you think truly matter. If you don't define those to start the day, you are just going to be on a meandering journey of blasting out code all day.
                        <br/>
                        <br/>
                        I do tasks in groups. Instead of setting aside time for bug A and bug B, I set aside an hour to rip on any bugs in a certain category. Then I will do 3 hours of building a big feature. While I build a feature, I will have one agent working on the main job and others working on small adjustments and polish related to it. This gets me that "deep work" feeling. I am ostensibly focused on the "Sunsama Daily Autoplanner" but that is actually me building one core flow and fixing a bunch of small papercuts I noticed along the way.
                        <br/>
                        <br/>
                        I work on my next task when a current task is finishing. In fact, I am writing this while I'm ostensibly waiting for another task to finish (but the remaining work is out of my hands). I never used to do this before. I do this all the time now. The task I currently have my timer running on is my current "top priority". When my agent gets back I stop and give that my attention.
                        <br/>
                        <br/>
                        It's a subtle change but thinking of my daily task list as what I plan to deliver not just work on is a crucial mental shift. It means when task A is 90% done after 17 mins of an agent churning on it but I'd spent those last 17 minutes vibing with agent B on task B that what I should really do is get back to agent A and hyperfocus on all the final details and polish to get A ready to go. If I didn't think of my task list this way, I'd end up with dozens (maybe hundreds) of things that are nearly done but not good enough to ship.
                        <br/>
                        <br/>
                        I use big lists. My task list has tasks with big lists of bullets as I work and long lists of subtasks. I ask my agents to pull in my tasks and work through my notes and subtasks - adding to them anytime, regardless of how busy the agent is.
                        <br/>
                        <br/>
                        There likely exist sane and enjoyable levels of parallelism where you can feel productive, fulfilled and not scatterbrained. I think we're all figuring that out together.
                        <br/>
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                       💡 Pro-tip: auto-importing meetings via accepting invitations using exclusion rules
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                        <a style="text-decoration: underline; color: #1a2128;">
                         Auto-sync exclusion rules
                        </a>
                        (found in
                        <a style="text-decoration: underline; color: #1a2128;">
                         Settings &gt; Calendar &gt; Meeting Import
                        </a>
                        ) can be a bit confusing at first. But they’re a great way to make your life easier when it comes to importing just the types of events (e.g. meetings you’re actually attending) to your task list.
                        <br/>
                        <br/>
                        Check out this video for a general explanation of these auto-import settings, as well as a specific example of how to use the “Exclude events where attendance is not confirmed” setting to save you time in daily planning.
                        <br/>
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                          The Hybrid Worker's Focus Problem: Why You're Getting 30% Less Deep Work (and How to Fix It)
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                        <br/>
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                        A recent report finds that hybrid workers get 30% less deep work than their in-office or fully-remote peers, not from lack of discipline, but because bouncing between locations fragments focus into fewer, shorter (13-minute average) uninterrupted stretches. The fix isn't willpower, it's planning your week by mode and theme (collaboration days vs. focus days) instead of by location, and timeboxing your top 2-3 deep work blocks before meetings eat the calendar.
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                        •
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                         @Gaurav Vaidya
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                        — Asks how to manage duplicate GitHub issues that keep landing on different days in Sunsama, and gets two workarounds: filtering already-imported emails before pulling tasks in, or using subtasks to track multiple review cycles — thread
                        <a style="text-decoration: underline; color: #000000;">
                         here
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                        .
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                        •
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                         @Maya Bahoshy
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                        — Asks a question many freelancers face: after months away from both Sunsama and Asana, does she still need Asana, or can Sunsama handle project-level task views on its own? — thread
                        <a style="text-decoration: underline; color: #000000;">
                         here
                        </a>
                        .
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                        •
                        <a style="text-decoration: underline; color: #000000;">
                        </a>
                        <a style="text-decoration: underline; color: #000000;">
                         @Stuart Roberts
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                        — Offers a clean mental model for handling 'waiting for' tasks: don't treat waiting as a task; use a reminder to follow up and pre-create the next action in your backlog — thread
                        <a style="text-decoration: underline; color: #000000;">
                         here
                        </a>
                        .
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                        Ways to get more out of Sunsama
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